What to Include and When to Send

Inviting people to your wedding seems like a simple task, but it can actually be quite time-consuming and complicated. You have to figure out who to invite, send save-the-dates and formal wedding invitations, and make sure everyone RSVPs. That’s why we are going to share everything engaged couples should know about the wedding invitation process. 

Save-the-dates should be sent at least eight months before the wedding

Save-the-dates should not be sent any earlier than six months before the wedding invitations, which go out six to eight weeks before the wedding. That means the save-the-dates need to be sent around eight months before your wedding, at the latest. A save-the-date card should list the date, time, and location (city and state) of the wedding. The save-the-dates should not include the wedding venue or start time for the wedding. The cards shouldn’t have a spot for people to RSVP, either. Those details, as well as an RSVP note, will instead be listed on the invitation.

It’s also appropriate to include a link to your wedding website or registry on your save-the-dates, but we advise against including the registry information on the invitation. It can be viewed as though you’re expecting a wedding gift in exchange for their attendance at your wedding.

Before sending your save-the-dates, make sure everyone is on the same page about who to invite

You don’t have to invite anyone to your wedding that you don’t want there, but there are conventions around who you’re expected to welcome on your day. For a traditional wedding, the guest list typically includes your immediate family, close relatives, and friends. Even if you know a loved one has a conflict with the date and won’t be able to make it, you should still send them an invitation. The gesture of inviting them is important even if they can’t attend. They will formally RSVP that they cannot attend, and perhaps include a lovely note, too, for you to have as a keepsake.

We also recommend that couples coordinate with their parents about who should be invited to the wedding, particularly if they’re paying for the event. Couples can give their parents a number to tell them how many of their friends and relatives they can invite. If your parents want someone there that you’d rather not invite, you need to be open about it. It’s important to calmly and clearly explain to parents your thoughts and feelings around it. When a couple pays for a wedding themselves, they may not have to worry about who their parents want at the event. However it is still a good idea to include parents in the process so they don’t feel alienated.

Don’t be afraid to set rules about plus-ones and kids at your wedding

Your wedding should be the party of your dreams, and you shouldn’t feel obligated to cater the event to others. This means you don’t have to let people bring their kids. More and more couples are opting for child-free weddings, as it creates more of a party environment. 

List your no-kid rule on your wedding website. Also leave out guests’ children’s names off of the wedding invitations. These actions, while a clear indicator, still might not stop some guests from trying to bring their children. In that case, we recommend being as clear as possible on the no-children rule.

If someone RSVPs with their children, call them and explain that while you love their kids, however, you have decided not to invite anyone’s children to the wedding. Offering to have a sitter on-site at the venue? Let them know. If you decide to invite some children…your nieces, and nephews, for example, let it be known that you’re only inviting those children and why.

You can also create parameters to limit the amount of plus-ones who are the wedding. It’s best to make a concrete rule about who gets to bring a date to the event so no one questions your choices. For example, you could only allow guests to bring a plus-one if they’re engaged or living together. 

Be prepared for your wedding stationery to take up more of your budget than you’re anticipating

Invitations and save-the-dates are pricier than you might expect.

The average cost of wedding stationery was $890 in 2024. Save-the-dates took up about $350 of that amount, and wedding invitations and RSVP cards were $450 on average. Other paper needs, like thank-you notes and place cards, are also included in the cost of wedding stationery. If you opt to work with a calligrapher to create custom invites, it could cost between $5,000 and $8,000. The price doesn’t vary that much based on how many guests you invite. Rather, the cost changes based on the type of paper you choose and how you get the items printed. Although some invitations require large chunks of change, you can find invitations that fit your budget. It’s a good idea to mentally prepare yourself to spend close to $1,500 on your stationery, and be sure to shop around before committing to one package.